1. Receive email notification that you have contracts to accept.
  2. Accept or decline any contract(s) given to you within seven days. Contracts not accepted within seven days may be withdrawn.
  3. Please be aware if you have declined a contract within two weeks of the session start date, you may be subject to a $50 fee for each dropped contract and your future employment with EFY may be negatively affected. Please contact our office as soon as possible regarding any extenuating circumstances.
  4. Any other questions concerning contracts should also be directed to the EFY office.

Once you receive an email inviting you to turn in hiring documents, please complete all necessary forms and submit them to our office within two weeks. Remember, you are not officially hired until your required hiring documents are correctly and completely filled out and received by the HR Office at BYU. The email you received should have told you what forms to turn in. Please call 801-422-3817 ext. 2 or email efyhiring@byu.edu with any questions.

Important note: If EFY receives incomplete or incorrect paperwork, you will be required to fill it out again and resubmit it to the EFY office. Read the paperwork instructions carefully.

Paperwork to Complete

You should have received an email indicating which documents to submit. Once you have read that email, click on the appropriate documents below for the document and how to fill it out.

This is a required US Government document.

How do I fill it out?

The I-9 MUST be completed in person. If you are able to come into the EFY office in person prior to working, please

  • bring your original and unexpired document(s) with you to the office. Please review the Lists of Acceptable Documents (PDF) for I-9 forms to see what to bring.
  • do not complete an I-9 form prior to coming in to the office. Our office is open weekdays from 8:30 a.m. to 4:30 p.m., closed holidays.

If you are not able to come into the EFY office prior to working, please

  • bring your original and unexpired document(s) with you to your training session. Please review the Lists of Acceptable Documents (PDF) for I-9 forms to see what to bring.
    do not complete an I-9 Form prior to coming in to the office. Our office is open weekdays from 8:30 a.m. to 4:30 p.m., closed holidays.

Please note: If you are filling this out at the session and documents are not present, you will not be eligible to work.

Please call our office at 801-422-3817, ext. 2 if you should have any questions.

**International Students/Instructors: Before coming into our office or bringing documents to a session, please contact 801-422-3817, ext. 2 to see what is necessary for this document.

Remember

DO

DON'T

  • use blue or black Ink
  • print clearly
  • put a single line through every mistake AND initial and date next to it
  • completely spell out words
  • Use pencil or other colored ink
  • write in cursive (excluding signatures)
  • scribble or black out errors
  • use White Out® or similar products
  • use abbreviations

This is an IRS employment form required for tax purposes. Every staff member will need to complete a new W-4 form for each year they work at EFY.

The W-4 form is now managed and completed online.

  1. Sign into the BYU Continuing Education Employment Center.
  2. Select the W-4 (USA) link.
  3. Under the "W-4 Tax Information" header, select the Company link.
  4. On the list of companies for which you have created W-4s, you should see EFY California and/or EFY Most States. Select each of these and update your withholdings accordingly.

Direct deposit is mandatory. We cannot pay staff members for any sessions worked unless this is filled out completely and correctly.

Direct deposit is now managed and completed online.

  1. Sign in to your myBYU account using your BYU Net ID and password.
  2. Under the Campus Links section, select the Work arrow.
  3. Under the Work subsection, select the Direct Deposit link.
  4. Select [Add Account...] under the Nickname column.
  5. Add your bank account
    1. Name the account
    2. Add routing and account numbers
    3. Indicate if it is checking/savings
    4. Save Changes

BYU policy requires that a copy be in your employment file for payment purposes.

Social Security CardPlease supply a copy of your SIGNED social security card with your hiring documentation.

What should I do if I don’t have a Social Security Card?

If you do not have a Social Security card, visit the Social Security Administration website to find the office nearest to you. When you apply for a new card, a receipt will be given to you. This receipt will be used as a temporary card to move you forward in the hiring process. As soon as you receive the card, SIGN IT and send a copy to the EFY office.

The receipt will expire in 90 days. If it expires during your employment with EFY, your pay cannot be processed until a copy of your new card has been received.

You need to study and learn the EFY Handbook.

EFY Handbook (2017 coming soon)