1. All contract assignments are made based on the availability listed on application.
  2. You will receive email notification that you have contracts to accept.
  3. Accept or decline any contract(s) given to you within seven days. Contracts not accepted within seven days may be withdrawn.
  4. Counselors who do not accept or who decline assignments in the state of Utah risk losing out-of-state assignments. Any costs associated with flights booked for out of state sessions would become the responsibility of the counselor.
  5. Counselors who do not accept or who decline assignments during peak weeks risk losing all other assigned contracts. Any costs associated with flights booked for out of state sessions would become the responsibility of the counselor.
  6. Please be aware if you have declined a contract within two weeks of the session start date, you may be subject to a $50 fee for each dropped contract and your future employment with EFY may be negatively affected. Please contact our office as soon as possible regarding any extenuating circumstances.
  7. Any other questions concerning contracts should also be directed to the EFY office.

Once you receive an email inviting you to turn in hiring documents, please complete all necessary forms and submit them to our office as soon as possible. Remember, you are not officially hired until your required hiring documents are correctly and completely filled out and received by the HR Office at BYU. The email you received should have told you what forms to turn in. Please call 801-422-3817 ext. 2 or email efyhiring@byu.edu with any questions.

Important note: If EFY receives incomplete or incorrect paperwork, you will be required to fill it out again and resubmit it to the EFY office. If paperwork has not been completed prior to your training session, you will not be able to report to work. Read the paperwork instructions carefully.

Paperwork to Complete

You should have received an email indicating which documents to submit. Once you have read that email, click on the appropriate documents below for the document and how to fill it out.

This is a required US Government document.

How do I fill it out?

The I-9 MUST be completed in person. Upon receivng the email regarding paperwork, please contact EFY Hiring to schedule an appointment to complete the form. When you come into the EFY office, please:

  • bring your original and unexpired document(s) with you to the EFY office. Please review the Lists of Acceptable Documents for I-9 forms to see the options.
  • do not complete an I-9 form prior to coming in to the office. Our office is open weekdays from 8:30 a.m. to 4:30 p.m., closed holidays.

In the event that you cannot come into the EFY office prior to working, please notify EFY Hiring. Special arrangements can be made for you to complete the form. 

Please call the EFY Hiring office at 801-422-3817, ext. 2 if you should have any questions.

**International Students/Instructors: Before coming into our office or bringing documents to a session, please contact 801-422-3817, ext. 2 to see what is necessary for this document.

This is an IRS employment form required for tax purposes. Every staff member will need to complete a new W-4 form for each year they work at EFY.

The W-4 form is now managed and completed online, but it can only be accessed once the I-9 form has been completed and processed.

  1. Sign into the BYU Continuing Education Employment Center.
  2. Select the W-4 (USA) link.
  3. The page will open to a W-4 form to complete. Update your withholdings accordingly and submit.
  4. If you have additional W-4 forms to complete, select the Company link under the "W-4 Tax Information" header. Select each additional W-4 and update your withholdings accordingly.

Direct deposit is mandatory. We cannot pay staff members for any sessions worked unless this is filled out completely and correctly.

Direct deposit is now managed and completed online. For security purposes, this must be filled out on a BYU Campus within the BYU Secure Network.

  1. Sign in to your myBYU account using your BYU Net ID and password.
  2. Under the Campus Links section, select the Work arrow.
  3. Under the Work subsection, select the Direct Deposit link.
  4. Select [Add Account...] under the Nickname column.
  5. Add your bank account
    • Name the account
    • Add routing and account numbers
    • Indicate if it is checking/savings
    • Save Changes

If you plan to complete the Direct Deposit when you come to complete your I-9, please come ready with your account and routing numbers.​


BYU policy requires that a copy be in your employment file for payment purposes.*

Social Security CardPlease supply a copy of your SIGNED social security card with your hiring documentation.

What should I do if I don’t have a copy of my Social Security Card?

If you do not have a Social Security card, visit the Social Security Administration website to find the office nearest to you. When you apply for a new card, a receipt will be given to you. This receipt will be used as a temporary card to move you forward in the hiring process. As soon as you receive the card, SIGN IT and send a copy, via email, to efyhiring@byu.edu.

The receipt will expire in 90 days. If it expires during your employment with EFY, your pay cannot be processed until a copy of your new card has been received.

*If you decide to use a Social Security card for I-9 documentation, it must be an original, signed Social Security Card.

EFY Online Training is NOW availabile. Please watch for more information via email.

To access the EFY Online Training:

New EFY Staff: Do Steps 1-11

Returning EFY Staff: Do step 1, then sign in (with your e-mail address) and skip to step 8 below.                                                                                      

  1. Go to: https://byuyp.next.agilixbuzz.com
  2. Click on the three dots in the top right of the screen
  3. Select “Create an Account”
  4. Enter all the information
  5. In the “Creation Code” field enter the “Account Creation code” from your e-mail.
  6. Click “Create”
  7. Login with the info you just created.
  8. Click on the picture icon next to your name
  9. Click on the menu item 'Enroll in course'
  10. Enter the “Counselor Training code” from your e-mail and click 'Verify code'
  11. Click 'Enroll' to enroll in the course

BC’s and Coordinators continue to the next steps to enroll in both courses

  1. Click on your picture to display the application menu
  2. Click on the menu item 'Enroll in course'
  3. Enter the “Leadership Training code” from your e-mail and click 'Verify code'
  4. Click 'Enroll' to enroll in the course

Health Counselor’s enroll just in this course and the Counselor Training course if you are going to have counselor weeks.

  1. Log into the application as a student at https://byuyp.next.agilixbuzz.com
  2. Click on your picture to display the application menu
  3. Click on the menu item 'Enroll in course'
  4. Enter the “HC Training code” and click 'Verify code'
  5. Click 'Enroll' to enroll in the course


You need to study and know all policies and instruction contained in the EFY Handbook.

EFY Handbook for 2019 will be available by May 2019